If you’ve been using paper timesheets for a long time, making the switch to another option can be daunting. It’s not easy to change to a new system, especially if you’ve got into a routine.
However, before you throw in the towel, it’s crucial to think about the advantages of making such a change. In most cases, utilizing technology can enhance efficiency in more than one way.
Below we are going to talk about five different benefits of switching to digital timesheets.
Want to learn more? Then let’s get started!
Since we are human, we make mistakes, and it’s easy to enter the wrong details on your timesheet accidentally. Doing it digitally ensures that you can edit everything in a matter of seconds, rather than having to fill out a whole new form.
It also assists with the issue of co-workers filling out each other’s documents illegally. Each individual will have their own username and password to log in, so they have to enter the information themselves.
Easier Project Estimates
Another great benefit of digital timesheets is that they can assist with easier project estimates. You can conduct reports in a matter of minutes instead of having to do all of the number-crunching yourself.
For example, say you need a construction timesheet. The right software comes with the necessary tools to enter crew time data and analyze performance.
Reduced Human Error
Above we talked about editability, so it’s also important to remember that digital timesheets will reduce human errors. If there are mistakes, they will be much easier to pick up than if they were on a paper form.
In some cases, the software will even be able to tell if something doesn’t quite add up. You’ll be notified instantaneously and can be on top of the situation before it becomes worse.
Faster Processing and Collection
If you own a business with many employees, handling all of that paper each and every week can be a nightmare. You have to sort through them all and figure out who hasn’t submitted them.
Doing it digitally allows for easier processing and collection. You can quickly view each completed timesheet and send out automatic reminders so that they are always done by the deadline.
Not only will this save you time, but it can also increase your employee’s job satisfaction. They will be more likely to remember to send in their form, and there will be fewer payroll errors as a result.
Finally, one of the most significant advantages is that digital timesheets will increase your overall productivity because of all of the above. They’ll help you to reduce your workload, and you’ll be able to focus your time on other, more critical tasks.
It may sound unimportant, but you would be amazed at the difference it will make (even if it takes some getting used to).
And that’s it! These were just some of the different benefits of switching to digital timesheets. So if you haven’t already, now might be the time to consider making the change.